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Two-day course from 8:30 a.m. to 4:30 p.m.
Instructor: Court Stevens
Cost: $995 + GST
(includes training material and CD, certificate of participation,
lunch, breakfast and refreshments)
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Do you, or does your organization, have current strategies,
processes or guidelines to address project (services or products)
procurement issues? Many organizations have purchasing and
accounting departments, risk managers and legal counsel; but
are these people or departments expected to understand your
particular project needs, how to draft the relative work requirements,
timelines, deliverables? Does your organization have a system
in place that ensures the project, from its beginning to end,
has covered all of the contract and project management requirements?
Does your organization have written guidelines on how the
contract management process works and what you and others
need to do to ensure that all of the requirements and idiosyncrasies
of a particular project are dealt with?
Managing contracts within any organization, large or small,
require policies and procedures including written guidelines
for various key activities including:
- Needs analysis
- Project planning guidelines
- Procurement guidelines / protocols, including types and
formats (e.g. Requests for Proposals, Tenders and Quotes)
- Evaluation procedures for contract offers (Bids, Tenders,
Quotes and Proposals)
- Market identification - information gathering, establishing
bidders lists and vendor qualification procedures
- Types of contracts, legal considerations
- Risk management considerations - preparing a Risk Management
Plan
- Contract negotiation practices - Pre-Award
- Contract administration
- Contract / Project monitoring and evaluation procedures
Training is essential for people who deal with these kinds
of issues. However, it is equally important to have processes
in the workplace including the organization's procurement
policies and procedures, and ensuring that these processes
are practiced by everyone involved and changed when change
is required to maintain efficiency.
Stevens Consulting Group can assist organizations in setting
up specific contract management processes that will provide
contract managers with procedures to plan, prepare and manage
contracts. This could include preparing contract management
manuals, guidelines and checklists that would simplify the
process, alleviate confusion and bureaucracy and save money
for both the buyer and the seller.
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- Procurement and Contract Managers/Specialists who are
responsible for the planning, preparation and issuing of
Requests for Proposals as well as the drafting of the RFP
evaluation criteria and the facilitation of the proposal
evaluation process.
- Project, Risk and Financial Managers who require a better
understanding of procurement issues including project scope
planning (based on a tentative contract), risk assessment
and management, budget considerations and options and pricing
strategies.
- Administration staff who are responsible for project and
procurement administration, preparation and filing of solicitation
documents, procurement and contract monitoring and reporting
documentation.
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